Payables Management I in Microsoft Dynamics GP 10.0
Course 8819: One day;
Instructor-Led
Course Fee:
$499.00
Course Time: 1 day, 9:30 am - 4:30 pm, or 2 evenings, 6pm - 9pm
Introduction
The one-day Microsoft Dynamics GP Payables Management
course examines the accounting cycle and the processes
required to enter vendor invoices and process checks.
This course also shows how to perform additional
functions such as adjustments, prepayments, month-end
closing, and cash flow control.
A thorough understanding of these topics allows for
capitalizing on vendor discount dates to reduce payable
liabilities and easily select the right vouchers for
payment by date, vendor, number, or custom query to
control cash outlay. This course teaches how to use
comprehensive reporting features that present data in
different ways, including many standard reports and
inquiry windows. This course also provides guidance on
how to define default values that automatically populate
data fields and how to gather the information needed to
make better business decisions by exploring powerful
inquiry and lookup functions.
Audience
Customers wanting to learn the basic features and to
develop a working knowledge of the typical day-to-day
procedures required to effectively use Microsoft
Dynamics GP Payables Management. The class is targeted
toward data entry clerks, administrators, office
managers, CEOs, and consultants who need to understand
the technical aspects of Payables Management and gain
foundational knowledge of the application functionality.
At Course Completion
After completing this course, students should be able
to:
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Set up the Payables Management module and
identify the customizable options available in
the setup windows.
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Perform all Payables Management related data
entry functions including vendor invoicing,
check processing, recurring vouchers, and manual
checks.
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Perform maintenance on Payables Management
documents and other records such as vendors and
recurring invoices.
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Select documents for payment and make
appropriate adjustments to payment amounts prior
to check processing.
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Print standard reports to verify data and
financial analysis for audit trail purposes.
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Identify the impact of the Payables
Management module on other Microsoft Dynamics GP
modules.
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Correct input errors using the Edit
Transaction Information window.
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Understand the steps and requirements to void
checks and invoices.
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Prerequisites
Before attending this course, students must have:
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General knowledge of Microsoft( Windows(
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Knowledge of accounting principles
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Microsoft Certified Professional Exams
No Microsoft Certified Professional exams are
associated with this course currently.
Course Materials
The student materials include a comprehensive
workbook and other necessary items for this class.
Course Outline
Chapter 1: Overview and Setup Procedures
This chapter provides students with a general
overview of the features and benefits of using the
Payables Management module in an integrated environment.
Module integration is also discussed. This chapters
main focus is on the setup procedures that need to be
completed for Payables Management. This chapter also
examines in detail the setup options available to
customize this module to reflect the way an organization
does business. Time is spent discussing the benefits of
using vendor classes to organize and ease data entry of
vendors. Information about entering beginning balances
is also discussed.
Main Topics
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Features and Benefits
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Integration
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Payables Management Setup
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Payables Setup Options
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Vendor Class Maintenance
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Vendor Class Accounts
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Vendor Maintenance
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Vendor Maintenance Options
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Vendor Address Maintenance
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Vendor Account Maintenance
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Beginning Balances
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Vendor History
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Lab:
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Payables Management Setup
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Setting Up a New Vendor Class
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Setting Up a New Vendor
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Lab:
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Payables Management Setup
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Setting Up a New Vendor Class
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Setting Up a New Vendor
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After completing this chapter, students should be
able to:
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Identify the features and benefits available
when using Payables Management.
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Discuss integration that takes place between
Payables Management and other modules within
Microsoft Dynamics GP.
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Customize settings for the Payables
Management module.
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Create Vendor Classes and assign vendors
appropriately.
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Create Vendor Records.
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Enter beginning balances for each vendor.
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Chapter 2: Daily Procedures
This chapter explores the different ways transactions
are entered and posted in Payables Management. The
difference between transaction level and batch level
posting is discussed, and the available methods for
posting batches. This chapter discusses the many types
of transactions that can be entered in Payables
Transaction Entry, including printing a check. Entering
and posting Scheduled Payments is also covered in this
chapter.
Main Topics
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Batch Entry
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Payables Transaction Entry
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Printing a Check in Payables Transaction
Entry
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Scheduled Payments Entry
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Post Scheduled Payments
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Lab:
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Enter an Invoice
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Enter and Pay an Invoice
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Enter a Credit Memo
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Payables Scheduled Payments
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After completing this chapter, students should be
able to:
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Enter and post transactions using the
transaction level or batch posting method.
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Enter the different types of transactions in
Payables Management.
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Enter Scheduled Payment transactions.
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Chapter 3: Entering Payments
This chapter discusses entering manual payments and
creating and printing computer checks as well as the
processing steps for batches of computer checks.
Applying payments to documents is also a topic discussed
in this chapter.
Main Topics
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Payables Manual Payment Entry
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Select Checks
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Edit Payables Checks
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Edit Payables Check Batches
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Print and Post Checks
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Apply Payables Documents
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Batch Recovery
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Labs
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Manual Payments Credit Card
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Manual Payments Enter a Prepayment
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Select Checks
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Edit Payables Checks Adding a Payment
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Edit Payables Checks Removing a
Vendor/Voucher
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Printing and Posting Checks
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Applying Payables Documents
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Labs
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Manual Payments Credit Card
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Manual Payments Enter a Prepayment
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Select Checks
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Edit Payables Checks Adding a Payment
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Edit Payables Checks Removing a
Vendor/Voucher
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Printing and Posting Checks
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Applying Payables Documents
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After completing this chapter, students should be
able to:
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Enter manual payments and prepayments for
vendors.
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Select invoices to pay and print computer
checks.
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Post batches of computer checks.
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Chapter 4: Intercompany Transactions
This chapter shows how to record transactions in one
company that create transactions in another companys
Payables Management. This chapter also examines the
terms specific to Intercompany Processing and
demonstrates the accounts that must be created to allow
these types of transactions to be entered and posted.
Main Topics
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Define Intercompany Relationships
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Enter Intercompany Transactions
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Post Intercompany Transactions in General
Ledger
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View Intercompany Transactions in Inquiry
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After completing this chapter, students should be
able to:
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Set up Intercompany relationships.
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Enter Intercompany transactions in the
origination company.
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Post Intercompany transactions.
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Use inquiries to view intercompany
transactions.
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Chapter 5: Maintaining Records
This chapter examines the functionality available to
maintain Payables Management records. There is also a
lesson that focuses on placing and removing holds from
vendors and transactions. The process to void open and
historical transactions is covered in detail. Time is
spent discussing the procedure for changing and deleting
vendors and their related records. The chapter also
looks at how to remove historical information from
Microsoft Dynamics GP and the effects of removing this
history, retrieving information, and the inquiry windows
available in the Payables Management module.
Main Topics
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Vendor and Transaction Holds
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Void Open Payables Transactions
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Void Historical Transactions
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Change or Delete Vendor Records
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Remove History
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Reconcile
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Using Inquiries
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Report Options and Printing
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Report Groups
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Labs
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Transaction Holds
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Void an Open Transaction
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Void a Historical Transaction
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Edit Transaction Information
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Delete a Vendor
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Remove History
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Reconcile
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After completing this chapter, students should be
able to:
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Place and remove holds on vendors and
transactions.
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Void open and historical transactions.
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Edit posted transactions.
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Change and delete vendor records.
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Remove historical payables information.
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Perform a reconcile on payables data.
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Inquire and report on transactions.
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Chapter 6: Period-End-Procedures
This chapter examines the processes to complete at
the end of the month, period, calendar, and fiscal year
in Payables Management.
Main Topics
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Closing a Period
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Closing the Calendar Year
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Printing 1099 Statements
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Closing the Fiscal Year
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Tax Year-End Close
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Lab:
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Close Fiscal Periods
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Year-End Closing
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After completing this chapter, students should be
able to:
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Complete the processes that are performed at
the end of an accounting period.
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Complete the processes that are performed at
the end of a calendar or fiscal year.
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Perform the Year-End closing process.
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Appendix A: Job Aids
This appendix includes job aids that are used in
Payables Management.
Appendix B: Case Study
This case study is a comprehensive lab that can be
used to reinforce the learning that occurred throughout
the Payables Management class.
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