Depot Management in Microsoft Dynamics GP 9.0
Course 8541: One day;
Instructor-Led
Course Fee:
$499.00
Course Time: 1 day, 9:30 am - 4:30 pm, or 2 evenings, 6pm - 9pm
Introduction
The one-day Microsoft Dynamics GP Depot Management
course explores the windows and functions used to track
work orders. This course also discusses the cards used
to set up Depot Management and posting parts and labor
to work orders. Additional features such as Inventory
Requirements and Work order scheduling are also covered.
A thorough understanding of these topics allows you
to handle all necessary procedures regarding work
orders. You learn how to set up work order types and
routes and how to enter, post parts and labor and
reschedule work orders. This course also shows you how
to define default values that automatically populate
data fields and gather the information you need to make
better business decisions by exploring powerful inquiry
and reporting options.
Audience
Customers wanting to learn the basic features and to
develop a working knowledge of the typical day-to-day
procedures required to effectively use Depot Management.
The class is targeted toward data entry clerks,
administrators, office managers, CEOs, and consultants
who need to understand the technical aspects of
Microsoft Dynamics GP Depot Management and gain
foundational knowledge of the application functionality.
At Course Completion
After completing this course, students should be able
to:
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Enter and maintain different work order types
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Create and track work orders
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Maintain Depot stations and routes
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Post labor and parts to work orders
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Handle changes to stations and routes
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Complete a work order
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Update related RMA with the actual repair
costs
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Prerequisites
Before attending this course, students must have:
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General knowledge of Microsoftฎ Windowsฎ
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Basic knowledge of Inventory and Sales Order
Processing
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Basic knowledge of Returns Management,
particularly Return Material Authorization (RMA)
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Microsoft Certified Professional Exams
This course will help the student prepare for the
following Microsoft Certified Professional exam:
Course Materials
The student materials include a comprehensive
workbook and other necessary items for this class.
Course Outline
Chapter 1: Overview
This chapter provides a general overview of the
features and benefits of using the Depot Management
module in an integrated environment. It also focuses on
how this module integrates with other modules in the
Microsoft Dynamics GP application.
Main Topics
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Depot Management Features and Benefits
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Depot Management Overview
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Integration
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Depot Management Roadmap
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After completing this chapter, students should be
able to:
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Identify the features and benefits available
when using Depot Management
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Discuss integration that takes place between
Depot Management and other modules within the
application
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Identify the navigation used to access the
windows for transactions, reports, utilities,
routines, and inquiries in Depot Management
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Chapter 2: Setup Procedures
This chapter focuses on the setup procedures for the
Depot Management module. It examines the pre-requisite
setup and overlapping windows to make Depot Management
operate smoothly. Depot Management setup reports are
reviewed.
Main Topics
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Depot Management Setup Checklist
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Company and Financial Setup
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Posting Setup
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Item Maintenance
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Work Order Status Maintenance
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Depot Station Maintenance
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Route Maintenance
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Work Order Type Maintenance
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Service Setup - Depot
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Setup Reports
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Labs
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Lab 2.1 - Create a new Depot Station
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Lab 2.2 - Create a New Route
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Lab 2.3 - Create a new Work Order Type
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After completing this chapter, students should be
able to:
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Create Stations and routes
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Create Work Order Types and specify GL
accounts
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Customize settings for the Depot Management
module
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Chapter 3: Equipment Maintenance
This chapter helps the student to understand the
equipment master and its relationship to inventory and
customers and how it is used in the Contracts module.
Main Topics
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Inventory vs. Equipment
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Equipment maintenance
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System Configuration maintenance
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Equipment meter readings
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Labs
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Lab 3.1 - Create Equipment Maintenance
records manually
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Lab 3.2 - Create Equipment records from SOP
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Lab 3.3 - Create Equipment records from PO
Receiving
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Lab 3.4 - Create an Equipment record for a
Service Call
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Lab 3.5 - Test your knowledge - Equipment
maintenance
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After completing this chapter, students should be
able to:
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Enter and edit equipment records
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Perform actions related to equipment
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Chapter 4: Daily Procedures
This chapter covers the Work Order Entry/Update form
in detail; reviewing all fields and buttons. Inventory
Requirements and Work Order Completion functionality are
examined.
Main Topics
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Work Order Entry/Update
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Work Order Schedule
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Labor Posting
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Part Posting
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Station Schedule Transactions
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Inventory Requirements, Transfers and
Receipts
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Work Order Completion
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Labs
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Lab 4.1 - Create a work order
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Lab 4.2 - Create a work order from an RMA
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Lab 4.3 - Labor Posting
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Lab 4.4 - Part Posting
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Lab 4.5 - Fulfill Inventory Requirements
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Lab 4.6 - Complete a Work Order
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Lab 4.7 - Close the RMA
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After completing this chapter, students should be
able to:
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Create Work Orders
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Post parts and labor to work orders
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Update information on a work order
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Reschedule the Work Order
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Handle inventory requirements
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Post work order completion
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Chapter 5: Maintaining Records
This chapter discusses additional routines and
utilities for the Depot Management module.
Main Topics
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Routines
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Utilities
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Inquiry and Reports
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After completing this chapter, students should be
able to:
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mass reschedule work orders
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Purge and reconcile records related to work
orders
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Know the available inquiries and reports
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Appendix A: SmartList
This appendix discusses the use of SmartList to
access financial data. There are also optional exercises
that can be completed by students if time permits.
Main Topics
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Using SmartLists
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Creating Objects
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Using the Search Button
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Saving New Objects as Favorites
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Labs
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Depot Management SmartList
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After completing this appendix, students should be
able to:
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Use SmartLists to access valuable returns
data
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Create new SmartList objects
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Use the Search button to manage the
information in a view
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Explain the various options that are
available when using SmartLists
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Appendix B: Glossary
This appendix presents additional features that can
be set up for Service Calls.
After completing this course, students should be able
to:
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Understand the necessary processes to set up
and manage Depot Management
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Have more confidence in their ability to use
Depot Management in their company
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Appendix D: Answers
This section includes the answers to all the labs
that appear through out the manual.
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