Microsoft Dynamics GP Inventory Control

Course 8512: One day; Instructor-Led

Introduction

The Microsoft Dynamics GP Inventory Control course explores all aspects of the Inventory module from the initial setup of inventory items and the multiple methods of valuation supported, to the types of inventory transactions available and the tight integration to the Purchase Order Processing and Sales Order Processing modules.

You learn how to control inventory challenges and maximize your company's net profits based on the way you do business. This course shows you how to define default inventory account numbers, COGS, variances, sites, product classes, valuation methods and more, which will improve efficiency and cut down on costly data entry errors. This course shows you how to group items for pricing, promotional, or analytical purposes and by type, such as finished goods, raw material, component, and more. You learn how to quickly find information such as inventory quantity on hand, quantity available, quantity on back order, costs, and list prices, and where to drill down to transaction details. You learn how to manage multiple sites, multiple bins within sites, negative quantities, and lot/serial numbers. You see how Lot/Serial Number tracking is streamlined during inventory transaction entry.

You can simplify entry and reconciliation of physical inventory counts with a variety of options.

Audience

Inventory Control training is recommended for anyone who plans to implement, use, maintain, consult, or support any part of the Inventory and Order Processing series. The class is targeted toward administrators, office managers, CEOs, and consultants who need to understand the technical aspects of Inventory Control and gain foundational knowledge of the application functionality.

At Course Completion

After completing this course, students should be able to:

Prerequisites

Before attending this course, students must have:

Microsoft Certification exams

No Microsoft Certification exams are associated with this course currently.

Course Materials

The student materials include a comprehensive workbook and other items necessary to complete the course.

Course Outline

Chapter 1: Overview

This chapter introduces you to the Inventory Control module of the Microsoft Dynamics GP product and training course, and the screens and processes that are used to complete the accounting cycle in Inventory.

It is important to note that this chapter is optional and can be skipped at the instructor's discretion if the instructor feels that each student's background provides sufficient experience in these topic areas.

Main Topics

After completing this chapter, students should be able to:

Chapter 2: Setup Procedures

This chapter examines the setup options available in the Inventory Control module. We introduce each of the required steps along with recommended options for various business models. This chapter discusses each option in detail and provides examples to better illustrate concepts.

Main Topics

Labs

After completing this chapter, students should be able to:

Chapter 3: Inventory Control Daily Procedures

This chapter introduces the main Inventory transaction screens. An inventory transaction is processed whenever an inventory item's quantity or cost information changes. You gain an understanding of how Inventory transactions can be used to record issues and returns, to adjust quantities and costs, and to move items from site to site and bin to bin. You review the process by which Inventory transactions are released to the General Ledger depending on your posting setup. You also examine the methods for performing physical inventory counts. You see how to complete a full physical inventory and the various options available for selecting items to include in a cycle count.

Main Topics

Labs

After completing this chapter, students should be able to:

Chapter 4: Maintaining Records

This chapter discusses how to make cost, valuation, and price adjustments to existing items in your system. You also see how to delete item records when necessary.

You review a series of screens available for viewing inventory item balances and easily drilling down to the transaction details. The Inquiry screens allow you to quickly view item information without having to print reports. You also discuss the Inventory detail retention and deletion options.

Main Topics

After completing this chapter, students should be able to:

Chapter 5: Period-End Procedures

This chapter examines the process of closing an accounting period and the fiscal year for the Inventory Control module. The steps necessary to complete each phase of the closing process is discussed for the end of a period as well as a fiscal year. You look at the reports that should be printed before performing the closing process. Time is spent examining what actually takes place during the closing process and approaches that an organization may use for this process.

Main Topics

After completing this chapter, students should be able to:

Appendix A: SmartList

This appendix discusses the use of SmartList to access financial data. There are also optional exercises that can be completed by students if time permits.

Main Topics

Labs

After completing this appendix, students should be able to:

Appendix B: Case Study

This case study is a comprehensive lab that can be used to reinforce the learning that has occurred throughout the Inventory Control class.

Main Topics

After completing this appendix, students should be able to:

Appendix C: Test Your Knowledge

This appendix contains short answer and True or False questions that may be used as a review of the information covered in this course and may be used as time permits. Answers to all questions are provided at the end of the section.