Microsoft Dynamics GP Receivables Management

Course 8508: One day; Instructor-Led

Introduction

The one-day Microsoft Dynamics GP Receivables Management course explores the accounting cycle and the processes required to enter invoices and receive payments from customers. This course shows you how to perform additional functions such as credit memos, prepayments, small balance write off, print customer statements, enter and void scheduled payments, and month-end closing procedures. Learn to set terms for calculating document discount dates and due dates, use balance forward and open-item statements, and apply any mix of the comprehensive service and finance charges available.

A thorough understanding of these topics allows you to apply payments and credit memos to specific unpaid invoices by using several automatic payment application options. This keeps customer payment information consistent and accurate. You learn to use comprehensive reporting features to present data in different ways, including many standard reports such as Aged Accounts Receivables, Customer Aged Receivables and the Receivables Trial Balance report. This course also demonstrates how to define default values that automatically populate data fields and gather the information you need to make better business decisions by exploring powerful inquiry and lookup functions.

Audience

Customers wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Microsoft Dynamics GP Receivables Management.

Receivables Management training is recommended for anyone who plans to implement, use, maintain, consult, or support Microsoft Dynamics GP. The class is targeted toward data entry clerks, administrators, office managers, CEOs, and consultants who need to understand the technical aspects of Receivables Management and gain foundational knowledge of the application functionality.

At Course Completion

After completing this course, students should be able to:

Prerequisites

Before attending this course, students must have:

Microsoft Certification exams

No Microsoft Certification exams are associated with this course currently.

Course Materials

The student courseware includes a comprehensive workbook and other necessary materials for this class.

Course Outline

Chapter 1: Introduction

This chapter gives students a general overview of the features and benefits of using the Receivables Management module in an integrated environment. It also focuses on the integration of this module with other modules in the Microsoft Dynamics GP application.

Main Topics

After completing this chapter, students should be able to:

Chapter 2: Setup Procedures

This chapter focuses on the setup procedures for the Receivables Management module. You examine in detail the options available to customize this module to reflect the way your organization does business. Time is spent discussing the benefits of using customer classes to organize and ease data entry. You set up customers so that you can track the information that is crucial in your company. The last step is to enter Beginning Balances for each customer in preparation for using the Receivables Management module. Once your Receivables Management setup has been defined, there are many reports available to document the selected preferences.

Main Topics

Lab

After completing this chapter, students should be able to:

Chapter 3: Daily Procedures

This chapter defines the ways transactions can be entered and posted in Receivables Management. You explore the difference between transaction level and batch level posting, and the methods for posting batches. This chapter demonstrates the many types of transactions that can be entered in Receivables Management. Entering customer payments, printing refund checks and Scheduled Payments is covered in this chapter.

Main Topics

Labs

After completing this chapter, students should be able to:

Chapter 4: Maintaining Records

This chapter examines the functionality available to maintain your Receivables Management records. This chapter focuses on placing and removing customers holds. The process to edit or void posted transactions as well as handle NSF charges is covered in detail. Time is spent discussing the procedure for changing and deleting records, removing historical information and the effects of removing this history. Retrieving information is also a focus of this chapter. Time is also spent discussing the inquiry windows and reports that can be generated from the Receivables Management module.

Main Topics

Labs

After completing this chapter, students should be able to:

Chapter 5: Period-End Procedures

This chapter examines the processes that are completed at the end of the month, period, calendar and fiscal year. This chapter focuses on the errors that may cause Receivables Management to be out of balance with the General Ledger.

You examine the reports that should be printed prior to performing the closing process. Time is spent examining what actually takes place during the closing process and the two types of closings: calendar year and fiscal year.

Main Topics

After completing this chapter, students should be able to:

Appendix A: SmartList

This appendix discusses the use of SmartList to access financial data. There are also optional exercises that can be completed by students if there is time in class.

Main Topics

Labs

After completing this appendix, students should be able to:

Appendix B: Case Study

This appendix includes a case study of receivables management. The case study allows you to practice what you have learned in a comprehensive exercise. The case study is organized such that each task builds on the previous task.

Based on country-specific needs, this chapter is optional for classroom presentation.

Main Topics

After completing this appendix, students should be able to:

Appendix C: Test Your Knowledge

This section includes a number of interactive questions and exercises which test your knowledge of Receivables Management.

Main Topics

After completing this chapter, students should be able to:

Appendix D: Answers to Labs and Quizzes

This section includes the answers to all the labs that appear through out the manual as well as the case study. It also includes the answers to all the quiz items from Appendix C.